Increased visibility into storeroom supplies with AIMS

“If one location is experiencing a shortage, a storeroom supervisor in any area can look up availability anywhere in the province,” said Val Klassen, Director, Business Systems Support and Analytics for the Contracting, Procurement, and Supply Management department at the Saskatchewan Health Authority. “Before, supervisors had to manually phone others to determine who had the inventory on hand.”

Klassen said supply teams work closely with a provincial team to determine any product shortages and backorders. Teams huddle daily at 9 a.m. to discuss supply needs. They watch for system notifications and work closely with clinicians, end users, and suppliers to trouble-shoot any emerging supply issues. 

Prior to AIMS, teams had to pull the information manually, reach out to others by phone or email to find out if the product was available, arrange for a transfer, and then coordinate everything manually. 

Supply teams are noticing the improvement.  

“Although the system is still new, staff appreciate having increased visibility into our products and supplies,” shared Klassen.