Manager Toolkit
Welcome to the AIMS Manager Toolkit
Your one stop location for documents related to the AIMS Project, to help you prepare for the implementation of this new system.
| Document | Annotation | Type | Plan Document Type Label | Category | File | Release Date | Keywords | Reference Number | |
|---|---|---|---|---|---|---|---|---|---|
| AIMS Action Items For Leaders - Day in the Life of a Scheduler | Information on tasks Schedulers will be performing in AIMS. | All, Managers, Action Items for Leaders | 2022-10-14 | AIMS, Action, Items, Leaders, Life, Scheduler | |||||
| AIMS Action Items For Leaders - Finance | Information on the changes will bring regarding Finance. | All, Finance, Managers, Reporting, Supply Chain, Action Items for Leaders | 2022-10-21 | AIMS, Action, Items, Leaders, Finance | |||||
| AIMS Action Items For Leaders - Learning and HR Actions | Learn what you need to know to successfully support the implementation of AIMS. | All, Managers, Action Items for Leaders | 2022-09-19 | AIMS, Action, Leaders, Learning, HR, Human Resources, Implementation | |||||
| AIMS Action Items For Leaders - MyConnection and Implementation Timetable | Information about MyConnection and the AIMS Implementation Timetable. | All, Managers, Action Items for Leaders | 2022-10-14 | AIMS, Action, Items, Leaders, MyConnection, Implementation, Timetable | |||||
| AIMS Action Items For Leaders - Payroll | Information on Payroll functions in AIMS. | All, Managers, Action Items for Leaders | 2022-10-14 | AIMS, Action, Items, Leaders, Payroll | |||||
| AIMS Action Items For Leaders - Scheduling | Learn what you need to know about Scheduling to successfully support the implementation of AIMS. | All, Managers, Action Items for Leaders | 2022-09-26 | AIMS, Action, Leaders, Scheduling | |||||
| AIMS Action Items For Leaders - Scheduling II | More information on the Scheduling functions in AIMS. | All, Managers, Action Items for Leaders | 2022-10-14 | AIMS, Action, Items, Leaders, Scheduling | |||||
| AIMS Action Items For Leaders - Time Entry | Learn what you need to know about Time Entry to successfully support the implementation of AIMS. | All, Managers, Action Items for Leaders | 2022-10-05 | AIMS, Action, Leaders, Time Entry | |||||
| AIMS Action Items For Leaders - Topical Areas of Concern I | An overview of areas of concern. | All, Managers, Action Items for Leaders | 2022-10-26 | AIMS, Action, Items, Leaders, Areas, Concern | |||||
| AIMS Action Items For Leaders - Webex Sessions (Register Now) | Join us for the "AIMS Action Items for Leaders" webinar series. | All, Managers, Action Items for Leaders | 2022-09-12 | AIMS, Action, Leaders | |||||
| AIMS Employee Checklist | A checklist that identifies tasks that should be completed before and after the AIMS implementation. | All, Employees | 2022-10-17 | AIMS, Employee, Checklist | |||||
| AIMS Manager's Checklist | A checklist that identifies and highlights tasks that should be completed before and after the AIMS implementation. | All, Managers, Action Items for Leaders | Word | 2022-09-28 | AIMS, Action, Items, Leader, Manager, Checklist | ||||
| AIMS Schedule for Providing Access to Employees | All, Managers, Scheduling - Timekeeping | 2022-10-24 | AIMS, Schedule, Access | ||||||
| AIMS Webex Background | Background | All, Employees | Image | 2022-07-07 | aims, background, webex, implementation | ||||
| All Employee Learning Video Summary | Summary of the employee learning video with topics and time stamps. | All, Employees | Video | 2022-08-29 | AIMS; Learning; Video; Summary | ||||
| Article - AIMS All Employee Learning Now Available | The All Employee Learning video can be found posted under "Important Links" in MyConnection. | All, Employees | 2022-08-31 | AIMS; Learning, Employee; Video | |||||
| Article - AIMS Brings Change in Submission of Mileage and Car Allowance Claims | All Employees will file their mileage claims online through MyConnection. | All, Employees, Human Resources | 2022-10-11 | Mileage, AIMS, Claim, Reimbursement | |||||
| Article - AIMS Job Posting Exception Process | Certain criteria will have to be met in order for hiring to be considered during the restriction period. | All, Human Resources, Managers | 2022-10-05 | AIMS, Job, Posting, Exception | |||||
| Article - AIMS Leaders Learning and Drop-In Sessions Available | Be sure to review the two All Leaders Learning modules, and then register for a drop-in session for any outstanding questions you may have after your review. | All, Managers | 2022-08-31 | AIMS; Leader; Drop-in; Learning; MyConnection | |||||
| Article - AIMS Learning for Schedulers Available September 20, 2022 | Employees who perform scheduling tasks should log in to MyConnection to access the AIMS Learning modules. | All, Employees, Scheduling - Timekeeping | 2022-09-13 | AIMS, Schedule, Learning, Training, MyConnection | |||||
| Article - AIMS Learning Outside of Scheduled Work Hours | We recommend that employees view the AIMS Learning material during paid work time | All, Employees, Managers | 2022-09-06 | AIMS, Paid, Work, Hours, Overtime, Employees, Learning, Schedule | |||||
| Article - AIMS Learning Scheduling Modules Available Now! | The AIMS Learning Scheduling modules can be found in MyConnection. | All, Employees, Scheduling - Timekeeping | 2022-10-05 | AIMS, Learning, Scheduling, Available | |||||
| Article - AIMS Scheduling Demos and Q and A Sessions | Information about a series of demonstrations and Q and A Webex sessions, being hosted by the AIMS team on performing Scheduling tasks in the new system. | All, Employees, Scheduling - Timekeeping | 2022-10-13 | AIMS, Scheduling, Demonstration, Q and A | |||||
| Article - AIMS Scheduling Request | We anticipate that there will be sporadic issues with the scheduling technology but employees should log a case in MyConnection, so the Technical Team has the information to troubleshoot these issues. | All, Scheduling - Timekeeping | 2022-10-26 | AIMS, Scheduling, MyConnection | |||||
| Article - AIMS What’s Changing: Employee Access to AIMS | Information about how to access AIMS. | All, Employees, Human Resources, Managers, MyConnection | 2022-06-14 | AIMS, Access, MyConnection, Employee | |||||
| Article - AIMS What’s Changing: Important Finance Information | Important Finance information related to AIMS. | All, Employees, Finance, Managers | 2022-04-07 | ||||||
| Article - AIMS What’s Changing: Purchasing Supplies | AIMS will bring changes to the process of ordering supplies. | All, Employees, Supply Chain | 2021-09-22 | Supply chain, supplies, purchase, stock | |||||
| Article - Employees Need to Confirm Scheduling in AIMS | The scheduling functionality will be released over two days for different groups. | All, Employees, Action Items for Leaders | 2022-10-26 | AIMS, Schedule | |||||
| Article - Finding a Job through MyConnection | Positions available across the province will be posted for many organizations. | All, Employees, Human Resources, MyConnection | 2022-10-05 | AIMS, Job, MyConnection | |||||
| Article - Important AIMS Information | Please be advised of a number of important events occurring in the near future related to the implementation of AIMS | All, Managers | 2022-09-20 | AIMS, Important, Human Resources, Finance, Poster, Broadcast | |||||
| Article - Interim Process: AIMS Electronic Time Validation for Approximately 6 Weeks Post-Implementation | Electronic Time Validation: What to expect for approximately six to eight weeks after the AIMS implementation. | All, Employees, MyConnection, Scheduling - Timekeeping | 2022-09-06 | AIMS, Interim, Time, Validation, Electronic, MyConnection, Implementation | |||||
| Article - Making Sure Employee Pay is Accurate | The AIMS implementation requires employees to review their schedule, once provided access to view their personal dashboard. | All, Employees, Scheduling - Timekeeping | 2022-10-26 | AIMS, Schedule, Pay, Accurate | |||||
| Article - Managers to Distribute AIMS Tap Cards to Employees | Information on distributing AIMS tap cards to your employees. | All, Managers, Scheduling - Timekeeping | 2022-10-19 | AIMS, Tap, In, Out, Card, Distribution | |||||
| Article - New AIMS Tiles Available in MyConnection | All, Managers | 2022-10-31 | AIMS, New, Tiles, MyConnection, Dates | ||||||
| Article - Resetting Your MyConnection Password | All, Managers, MyConnection | 2022-10-19 | AIMS, MyConnection, Reset, Password | ||||||
| Article - Supply Chain and Accounts Payable Learning Available Now! | All, Employees, Supply Chain | 2022-10-11 | AIMS, Supply, Chain, Learning, Accounts, Payable, Available | ||||||
| Article - Systems Being Decommissioned With AIMS Implementation | AIMS brings a single software solution for functionality formerly spread over many non-integrated systems. | All, Managers | 2022-10-26 | AIMS, Systems, Decommission | |||||
| Checklist - Approve/Deny Named Replacements | Information on managing named replacements. | All, Managers, Scheduling - Timekeeping | 2022-07-28 | AIMS, Named Replacements, Approve, Deny | |||||
| Checklist - Approving/Denying Payout Requests | Information on managing payout requests from employees. | All, Human Resources, Managers | 2022-07-28 | AIMS, Manage, Approve, Deny, Payout, Request | |||||
| Checklist - Approving Shift Trades | Information on managing shift trade requests from employees. | All, Managers, Scheduling - Timekeeping | 2022-07-28 | AIMS, Schedule,, Shift, Trade, Approve | |||||
| Checklist - Assigning Additional Time/Shift(s) | Information on how to assign additional time/shifts to employees. | All, Managers, Scheduling - Timekeeping | 2022-07-28 | AIMS, Schedule, Time, Shift, Add | |||||
| Checklist - Checking Pay Statements and T4s | Information on how to access pay statements and T4s through MyConnection. | All, Human Resources, Managers, MyConnection | 2022-07-07 | myconnection, pay, t4, aims | |||||
| Checklist - Checking Schedules | Information on how to check your schedule in MyConnection. | All, Employees, Scheduling - Timekeeping | 2022-07-07 | AIMS, Check, Schedule, MyConnection | |||||
| Checklist - Conducting Reference Checks (Internal) | Information on conducting reference checks on job applicants internal to the health system. | All, Human Resources, Managers | 2022-07-28 | AIMS, Job, Applicant, Reference, Check, internal | |||||
| Checklist - Filing an Expense Claim | All, Finance, Managers, MyConnection | 2022-07-07 | expense, claim, file, aims, myconnection | ||||||
| Checklist - Filling A Job Requisition | Information on filling a job requisition. | All, Human Resources, Managers | 2022-07-28 | AIMS, Job, Requisition, | |||||
| Checklist - Interim Process: AIMS Electronic Time Validation | Information on how to validate time worked when AIMS is implemented. | All, Employees, Scheduling - Timekeeping | 2022-09-01 | AIMS; Interim; Time; Validation; Electronic; MyConnection | |||||
| Checklist - Leave Cancellation Approvals | Information on how to approve requests for leave cancellation. | All, Managers, Scheduling - Timekeeping | 2022-07-28 | Cancel, Leave, AIMS, Schedule, Scheduling | |||||
| Checklist - Long Term Leave Management | Information on how to manage long term leave requests from employees. | All, Managers, Scheduling - Timekeeping | 2022-07-28 | Long Term, Leave, Checklist, AIMS, HR, Scheduling | |||||
| Checklist - Looking and Applying for a Job | Information on how to search and apply for a job in MyConnection. | All, Employees, Human Resources, MyConnection | 2022-07-07 | Job, AIMS, Apply, Search, MyConnection | |||||
| Checklist - Map Old Cost Centre Codes to AIMS Chart of Accounts | Information on how to map current Cost Centre codes to the new AIMS Chart of Accounts. | All, Finance, Managers | 2022-10-11 | AIMS, Map, MyConnection, Cost, Centre, Chart, Accounts | |||||
| Checklist - MyConnection Login | Information on how to log in to MyConnection. | All, Managers, MyConnection | 2022-07-07 | checklist, myconnection, login help, support, aims | |||||
| Checklist - Requesting Historic Edits | Information on requesting Historic Edits in MyConnection. | All, Employees, Human Resources | 2022-07-07 | aims, historic, edit, request | |||||
| Checklist - Submit for Employee: Historic Edits | Information on how to request a Historic Edit on behalf of an employee. | All, Human Resources, Managers | 2022-10-11 | AIMS, Submit, Request, Historic, Edit, Employee | |||||
| FAQs - Accrual Banks / Leaves | FAQs related to accrual banks and leaves. | All, Employees, FAQs | 2022-06-24 | ||||||
| FAQs - AIMS Implementation | Questions and Answers about the AIMS implementation. | All, Employees, FAQs | 2022-08-23 | implementation, date, AIMS, live, launch | |||||
| FAQs - AIMS Learning | Questions and Answers related to AIMS Learning. | All, Employees, FAQs | 2022-07-05 | FAQ, AIMS, Learning, Training | |||||
| FAQs - AIMS Legacy Systems Decommissioning Project | Systems that will be affected by the implementation of AIMS | All, FAQs, Managers | 2022-10-26 | AIMS, System, Legacy, Decommission | |||||
| FAQs - AIMS Restriction Periods | There are three main restriction periods. | All, FAQs | 2022-10-05 | AIMS, Restrictions, FAQs | |||||
| FAQs - AIMS Tap Card Distribution | All, FAQs, Human Resources, Managers | 2022-10-19 | AIMS, Tap, In, Out, Card, Distribution | ||||||
| FAQs - Applying For A Job / Recruiting | Questions and Answers related to job applications and recruiting. | All, Employees, FAQs | 2022-07-05 | FAQs, jobs, HR, Human Resources, position, recruiting, recruitment | |||||
| FAQs - Electronic Time Entry / Tap-In, Tap-Out | Questions and Answers related to Electronic Time Entry / Tap-in, Tap-out. | All, Employees, FAQs, Scheduling - Timekeeping | 2022-07-07 | time, entry, tap, work, hours, shifts | |||||
| FAQs - Exceptions / Notifications | All, Employees, FAQs, Scheduling - Timekeeping | 2022-07-07 | schedule, shift, exception, notification, time, entry, work | ||||||
| FAQs - General HR | Questions and answers related to general Human Resource matters. | All, FAQs, Human Resources | 2022-07-11 | MyConnection, HR, FAQs, General, AIMS | |||||
| FAQs - Key Messages for All Managers | FAQs for managers. | All, Employees, FAQs | 2022-06-24 | faqs, managers, key, messages | |||||
| FAQs - MyConnection: Updating Personal Information | Questions and answers about updating your personal information in MyConnection. | All, FAQs, Human Resources, MyConnection | 2022-07-11 | MyConnection, personal, AIMS, information | |||||
| FAQs - Oct 05, 2022 Action Items for Leaders: Payroll Session | Questions and Answers. | All, FAQs, Managers, Action Items for Leaders | 2022-10-17 | AIMS, Payroll, Action, Items, Leaders | |||||
| FAQs - Oct 12, 2022 Action Items for Leaders: MyConnection and Implementation Timetable Session | Questions and Answers | All, FAQs, Managers, Action Items for Leaders | 2022-10-17 | AIMS, MyConnection, Implementation, Timetable, FAQs, Action, Leaders | |||||
| FAQs - Oct 19, 2022 Action Items for Leaders: Finance | Q and As from the AIFL Finance Session on October 19, 2022. | All, FAQs, Finance, Managers, Action Items for Leaders | 2022-10-21 | AIMS, Finance, Leaders, Action, Items, FAQs | |||||
| FAQS - Payroll | Questions and answers related to Human Resources Payroll. | All, FAQs, Human Resources | 2022-07-13 | payroll, human resources, HR, AIMS, FAQs | |||||
| FAQs - Scheduling | Questions and answers related to Scheduling in AIMS. | All, FAQs, Scheduling - Timekeeping | 2022-07-13 | ||||||
| FAQs - Sept. 21, 2022 Action Items for Leaders Scheduling Session | Questions and Answers about Scheduling. | All, Managers, Action Items for Leaders | 2022-09-27 | AIMS, FAQs, Questions, Scheduling, Action, Items, Leaders | |||||
| FAQs - Sept. 28, 2022 Action Items for Leaders Time Entry Session | Questions and Answers about Time Entry. | All, FAQs, Managers, Action Items for Leaders | 2022-10-05 | AIMS, FAQs, Questions, Time, Entry, Action, Items, Leaders | |||||
| FAQs - Talent Profile | Questions and answers related to the Talent Profile in MyConnection. | All, FAQs, Human Resources, MyConnection | 2022-07-13 | talent, profile, Talent, Profile, AIMS, FAQs, HR, Human Resources | |||||
| Form - AIMS Scheduling Security Access | Use this form to apply for an employee to have access to the AIMS Scheduling functionality. | All, Managers, Scheduling - Timekeeping | 2022-10-03 | AIMS, Scheduling, Form, Security, Access | |||||
| Form - Posting Exception Request | Use this form to apply for an exception during the job posting restriction period. | All, Human Resources, Managers | 2022-10-03 | Job, AIMS, Posting, Exception, Request, Form | |||||
| Form - Scheduling Delegate Access Request | Use this form to request Scheduling Delegate Access for your employee(s). | All, Managers, Scheduling - Timekeeping | 2022-10-13 | AIMS, Scheduling, Manager, Access, Request, Form | |||||
| Glossary of Acronyms and Terms | A glossary of some of the acronyms and terms related to the AIMS Project. | All, Employees | 2022-08-17 | AIMS, glossary, terms | |||||
| Key Messages - Administrative Information Management System (AIMS ) | This document provides information on the purpose, development and benefits of the system. | All, FAQs | 2022-07-11 | key, message, aims, faq, purpose, benefit, design | |||||
| Key Messages - Managers’ Role in Scheduling | Information on some of the scheduling advantages that AIMS offers. | All, FAQs, Managers, Scheduling - Timekeeping | 2022-07-15 | scheduling, schedule, key, message, AIMS, HR, Human Resources | |||||
| Memos - AIMS Legacy Systems Decommissioning Project | Information about systems that will be decommissioned due to the implementation of AIMS. | All | 2022-10-21 | ||||||
| Poster - AIMS: What's Changing for All Staff (b+w) | This new business administrative system will be implemented beginning in late October 2022. | All, Employees | 2022-09-19 | AIMS, October, Implementation, Staff, Employees, Time, Pay, Schedule | |||||
| Poster - AIMS: What's Changing for All Staff (colour) | This new business administrative system will be implemented beginning in late October 2022. | All, Employees | 2022-09-19 | AIMS, October, Implementation, Staff, Employees, Time, Pay, Schedule, Colour | |||||
| Scheduling Change Log - Conversion | Use this log to track all changes that occur in current scheduling systems during the final conversion period, so they can be entered manually into AIMS upon implementation. | All, Managers, Scheduling - Timekeeping | Excel | 2022-10-20 | Scheduling, Change, Log, Cutover, Conversion, Transition, AIMS, Track | ||||
| SHA Resource - Key Shifts Staff Services SDM | SHA - Key Shifts Staff Services Service Delivery Model. | PowerPoint | All, Employees, Human Resources, Managers, Scheduling - Timekeeping | PowerPoint | 2022-07-05 | Manager, shifts, staff | |||
| Transition Dual Entry Period - Master Rosters/Rotations | All, Managers, Scheduling - Timekeeping | 2022-09-06 | AIMS; MyConnection; Dual Entry; Master; Roster; Rotation; Scheduling | ||||||
| Transition Restriction Period - Annual Vacation Requests | Information on the restriction period for submitting annual leave requests. | All, Human Resources, Managers | 2022-10-26 | AIMS, Annual, leave, Request, Vacation | |||||
| Transition Restriction Period - Changes to HR Information | Information about restrictions to some Human Resources-related activities ahead of the AIMS implementation. | All, Human Resources, Managers | 2022-07-15 | transition, structure, restriction, HR, Human Resources, AIMS | |||||
| Transition Restriction Period - Finance Expense Claims | There will be a two-week restriction period during which expense claims will not be processed to allow Accounting, time to transition to AIMS. | All, Employees, Finance, Managers | 2022-10-11 | AIMS, Transition, Restriction, Period, Finance, Expense, Claim | |||||
| Transition Restriction Period - Job Posting | Information about restrictions to job posting ahead of the AIMS implementation. | All, Human Resources, Managers | 2022-07-15 | transition, structure, restriction, HR, Human Resources, AIMS, job, posting | |||||
| Transition Restriction Period – Organizational Structure | Information about restrictions to some Human Resources-related activities ahead of the AIMS implementation. | All, Human Resources, Managers | 2022-07-15 | restriction, transition, AIMS, Human Resources, HR, Structure | |||||
| Transition Restriction Period – Organizational Structure (Reminder) | Reminder about upcoming restrictions to some Human Resources-related activities ahead of the AIMS implementation. | All, Human Resources, Managers | 2022-09-06 | restriction, transition, AIMS, Human Resources, HR, Structure | |||||
| Video - AIMS All Employee Learning | All employees will need to review this material. | All, Employees | Video | 2022-10-18 | AIMS, Learning< Video, All, Employee | ||||
| Videos - AIMS Action Items For Leaders | The AIMS Action Items for Leaders sessions provide implementation focused information on leader responsibilities and how to support employees. | Video | All, Managers, Action Items for Leaders | Video | 2022-09-19 | AIMS, Action, Leaders | |||
| Videos - Tasks All Employees Need to Know | This is the link to the various instructional videos, that show tasks all employees need to know, related to the services in MyConnection including: updating your contact information and talent profile, checking your pay and schedule, applying for a job, submitting an expense claim or a leave request, time validation and requesting historical edits, among other tasks. | Video | All, Employees | Video | 2022-08-02 | tasks, video | |||
| Document | Annotation | Type | Plan Document Type Label | Category | File | Release Date | Keywords | Reference Number |
