Manager Toolkit
Welcome to the AIMS Manager Toolkit
Your one stop location for documents related to the AIMS Project, to help you prepare for the implementation of this new system.
Document | Annotation | Type | Plan Document Type Label | Category | File | Release Date | Keywords | Reference Number | |
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AIMS Action Items For Leaders - Day in the Life of a Scheduler | Information on tasks Schedulers will be performing in AIMS. | All, Managers, Action Items for Leaders | 2022-10-14 | AIMS, Action, Items, Leaders, Life, Scheduler | |||||
AIMS Action Items For Leaders - Finance | Information on the changes will bring regarding Finance. | All, Finance, Managers, Reporting, Supply Chain, Action Items for Leaders | 2022-10-21 | AIMS, Action, Items, Leaders, Finance | |||||
AIMS Action Items For Leaders - Learning and HR Actions | Learn what you need to know to successfully support the implementation of AIMS. | All, Managers, Action Items for Leaders | 2022-09-19 | AIMS, Action, Leaders, Learning, HR, Human Resources, Implementation | |||||
AIMS Action Items For Leaders - MyConnection and Implementation Timetable | Information about MyConnection and the AIMS Implementation Timetable. | All, Managers, Action Items for Leaders | 2022-10-14 | AIMS, Action, Items, Leaders, MyConnection, Implementation, Timetable | |||||
AIMS Action Items For Leaders - Payroll | Information on Payroll functions in AIMS. | All, Managers, Action Items for Leaders | 2022-10-14 | AIMS, Action, Items, Leaders, Payroll | |||||
AIMS Action Items For Leaders - Scheduling | Learn what you need to know about Scheduling to successfully support the implementation of AIMS. | All, Managers, Action Items for Leaders | 2022-09-26 | AIMS, Action, Leaders, Scheduling | |||||
AIMS Action Items For Leaders - Scheduling II | More information on the Scheduling functions in AIMS. | All, Managers, Action Items for Leaders | 2022-10-14 | AIMS, Action, Items, Leaders, Scheduling | |||||
AIMS Action Items For Leaders - Time Entry | Learn what you need to know about Time Entry to successfully support the implementation of AIMS. | All, Managers, Action Items for Leaders | 2022-10-05 | AIMS, Action, Leaders, Time Entry | |||||
AIMS Action Items For Leaders - Topical Areas of Concern I | An overview of areas of concern. | All, Managers, Action Items for Leaders | 2022-10-26 | AIMS, Action, Items, Leaders, Areas, Concern | |||||
AIMS Action Items For Leaders - Webex Sessions (Register Now) | Join us for the "AIMS Action Items for Leaders" webinar series. | All, Managers, Action Items for Leaders | 2022-09-12 | AIMS, Action, Leaders | |||||
AIMS Employee Checklist | A checklist that identifies tasks that should be completed before and after the AIMS implementation. | All, Employees | 2022-10-17 | AIMS, Employee, Checklist | |||||
AIMS Manager's Checklist | A checklist that identifies and highlights tasks that should be completed before and after the AIMS implementation. | All, Managers, Action Items for Leaders | Word | 2022-09-28 | AIMS, Action, Items, Leader, Manager, Checklist | ||||
AIMS Schedule for Providing Access to Employees | All, Managers, Scheduling - Timekeeping | 2022-10-24 | AIMS, Schedule, Access | ||||||
AIMS Webex Background | Background | All, Employees | Image | 2022-07-07 | aims, background, webex, implementation | ||||
All Employee Learning Video Summary | Summary of the employee learning video with topics and time stamps. | All, Employees | Video | 2022-08-29 | AIMS; Learning; Video; Summary | ||||
Article - AIMS All Employee Learning Now Available | The All Employee Learning video can be found posted under "Important Links" in MyConnection. | All, Employees | 2022-08-31 | AIMS; Learning, Employee; Video | |||||
Article - AIMS Brings Change in Submission of Mileage and Car Allowance Claims | All Employees will file their mileage claims online through MyConnection. | All, Employees, Human Resources | 2022-10-11 | Mileage, AIMS, Claim, Reimbursement | |||||
Article - AIMS Job Posting Exception Process | Certain criteria will have to be met in order for hiring to be considered during the restriction period. | All, Human Resources, Managers | 2022-10-05 | AIMS, Job, Posting, Exception | |||||
Article - AIMS Leaders Learning and Drop-In Sessions Available | Be sure to review the two All Leaders Learning modules, and then register for a drop-in session for any outstanding questions you may have after your review. | All, Managers | 2022-08-31 | AIMS; Leader; Drop-in; Learning; MyConnection | |||||
Article - AIMS Learning for Schedulers Available September 20, 2022 | Employees who perform scheduling tasks should log in to MyConnection to access the AIMS Learning modules. | All, Employees, Scheduling - Timekeeping | 2022-09-13 | AIMS, Schedule, Learning, Training, MyConnection | |||||
Article - AIMS Learning Outside of Scheduled Work Hours | We recommend that employees view the AIMS Learning material during paid work time | All, Employees, Managers | 2022-09-06 | AIMS, Paid, Work, Hours, Overtime, Employees, Learning, Schedule | |||||
Article - AIMS Learning Scheduling Modules Available Now! | The AIMS Learning Scheduling modules can be found in MyConnection. | All, Employees, Scheduling - Timekeeping | 2022-10-05 | AIMS, Learning, Scheduling, Available | |||||
Article - AIMS Scheduling Demos and Q and A Sessions | Information about a series of demonstrations and Q and A Webex sessions, being hosted by the AIMS team on performing Scheduling tasks in the new system. | All, Employees, Scheduling - Timekeeping | 2022-10-13 | AIMS, Scheduling, Demonstration, Q and A | |||||
Article - AIMS Scheduling Request | We anticipate that there will be sporadic issues with the scheduling technology but employees should log a case in MyConnection, so the Technical Team has the information to troubleshoot these issues. | All, Scheduling - Timekeeping | 2022-10-26 | AIMS, Scheduling, MyConnection | |||||
Article - AIMS What’s Changing: Employee Access to AIMS | Information about how to access AIMS. | All, Employees, Human Resources, Managers, MyConnection | 2022-06-14 | AIMS, Access, MyConnection, Employee | |||||
Article - AIMS What’s Changing: Important Finance Information | Important Finance information related to AIMS. | All, Employees, Finance, Managers | 2022-04-07 | ||||||
Article - AIMS What’s Changing: Purchasing Supplies | AIMS will bring changes to the process of ordering supplies. | All, Employees, Supply Chain | 2021-09-22 | Supply chain, supplies, purchase, stock | |||||
Article - Employees Need to Confirm Scheduling in AIMS | The scheduling functionality will be released over two days for different groups. | All, Employees, Action Items for Leaders | 2022-10-26 | AIMS, Schedule | |||||
Article - Finding a Job through MyConnection | Positions available across the province will be posted for many organizations. | All, Employees, Human Resources, MyConnection | 2022-10-05 | AIMS, Job, MyConnection | |||||
Article - Important AIMS Information | Please be advised of a number of important events occurring in the near future related to the implementation of AIMS | All, Managers | 2022-09-20 | AIMS, Important, Human Resources, Finance, Poster, Broadcast | |||||
Article - Interim Process: AIMS Electronic Time Validation for Approximately 6 Weeks Post-Implementation | Electronic Time Validation: What to expect for approximately six to eight weeks after the AIMS implementation. | All, Employees, MyConnection, Scheduling - Timekeeping | 2022-09-06 | AIMS, Interim, Time, Validation, Electronic, MyConnection, Implementation | |||||
Article - Making Sure Employee Pay is Accurate | The AIMS implementation requires employees to review their schedule, once provided access to view their personal dashboard. | All, Employees, Scheduling - Timekeeping | 2022-10-26 | AIMS, Schedule, Pay, Accurate | |||||
Article - Managers to Distribute AIMS Tap Cards to Employees | Information on distributing AIMS tap cards to your employees. | All, Managers, Scheduling - Timekeeping | 2022-10-19 | AIMS, Tap, In, Out, Card, Distribution | |||||
Article - New AIMS Tiles Available in MyConnection | All, Managers | 2022-10-31 | AIMS, New, Tiles, MyConnection, Dates | ||||||
Article - Resetting Your MyConnection Password | All, Managers, MyConnection | 2022-10-19 | AIMS, MyConnection, Reset, Password | ||||||
Article - Supply Chain and Accounts Payable Learning Available Now! | All, Employees, Supply Chain | 2022-10-11 | AIMS, Supply, Chain, Learning, Accounts, Payable, Available | ||||||
Article - Systems Being Decommissioned With AIMS Implementation | AIMS brings a single software solution for functionality formerly spread over many non-integrated systems. | All, Managers | 2022-10-26 | AIMS, Systems, Decommission | |||||
Checklist - Approve/Deny Named Replacements | Information on managing named replacements. | All, Managers, Scheduling - Timekeeping | 2022-07-28 | AIMS, Named Replacements, Approve, Deny | |||||
Checklist - Approving/Denying Payout Requests | Information on managing payout requests from employees. | All, Human Resources, Managers | 2022-07-28 | AIMS, Manage, Approve, Deny, Payout, Request | |||||
Checklist - Approving Shift Trades | Information on managing shift trade requests from employees. | All, Managers, Scheduling - Timekeeping | 2022-07-28 | AIMS, Schedule,, Shift, Trade, Approve | |||||
Checklist - Assigning Additional Time/Shift(s) | Information on how to assign additional time/shifts to employees. | All, Managers, Scheduling - Timekeeping | 2022-07-28 | AIMS, Schedule, Time, Shift, Add | |||||
Checklist - Checking Pay Statements and T4s | Information on how to access pay statements and T4s through MyConnection. | All, Human Resources, Managers, MyConnection | 2022-07-07 | myconnection, pay, t4, aims | |||||
Checklist - Checking Schedules | Information on how to check your schedule in MyConnection. | All, Employees, Scheduling - Timekeeping | 2022-07-07 | AIMS, Check, Schedule, MyConnection | |||||
Checklist - Conducting Reference Checks (Internal) | Information on conducting reference checks on job applicants internal to the health system. | All, Human Resources, Managers | 2022-07-28 | AIMS, Job, Applicant, Reference, Check, internal | |||||
Checklist - Filing an Expense Claim | All, Finance, Managers, MyConnection | 2022-07-07 | expense, claim, file, aims, myconnection | ||||||
Checklist - Filling A Job Requisition | Information on filling a job requisition. | All, Human Resources, Managers | 2022-07-28 | AIMS, Job, Requisition, | |||||
Checklist - Interim Process: AIMS Electronic Time Validation | Information on how to validate time worked when AIMS is implemented. | All, Employees, Scheduling - Timekeeping | 2022-09-01 | AIMS; Interim; Time; Validation; Electronic; MyConnection | |||||
Checklist - Leave Cancellation Approvals | Information on how to approve requests for leave cancellation. | All, Managers, Scheduling - Timekeeping | 2022-07-28 | Cancel, Leave, AIMS, Schedule, Scheduling | |||||
Checklist - Long Term Leave Management | Information on how to manage long term leave requests from employees. | All, Managers, Scheduling - Timekeeping | 2022-07-28 | Long Term, Leave, Checklist, AIMS, HR, Scheduling | |||||
Checklist - Looking and Applying for a Job | Information on how to search and apply for a job in MyConnection. | All, Employees, Human Resources, MyConnection | 2022-07-07 | Job, AIMS, Apply, Search, MyConnection | |||||
Checklist - Map Old Cost Centre Codes to AIMS Chart of Accounts | Information on how to map current Cost Centre codes to the new AIMS Chart of Accounts. | All, Finance, Managers | 2022-10-11 | AIMS, Map, MyConnection, Cost, Centre, Chart, Accounts | |||||
Checklist - MyConnection Login | Information on how to log in to MyConnection. | All, Managers, MyConnection | 2022-07-07 | checklist, myconnection, login help, support, aims | |||||
Checklist - Requesting Historic Edits | Information on requesting Historic Edits in MyConnection. | All, Employees, Human Resources | 2022-07-07 | aims, historic, edit, request | |||||
Checklist - Submit for Employee: Historic Edits | Information on how to request a Historic Edit on behalf of an employee. | All, Human Resources, Managers | 2022-10-11 | AIMS, Submit, Request, Historic, Edit, Employee | |||||
FAQs - Accrual Banks / Leaves | FAQs related to accrual banks and leaves. | All, Employees, FAQs | 2022-06-24 | ||||||
FAQs - AIMS Implementation | Questions and Answers about the AIMS implementation. | All, Employees, FAQs | 2022-08-23 | implementation, date, AIMS, live, launch | |||||
FAQs - AIMS Learning | Questions and Answers related to AIMS Learning. | All, Employees, FAQs | 2022-07-05 | FAQ, AIMS, Learning, Training | |||||
FAQs - AIMS Legacy Systems Decommissioning Project | Systems that will be affected by the implementation of AIMS | All, FAQs, Managers | 2022-10-26 | AIMS, System, Legacy, Decommission | |||||
FAQs - AIMS Restriction Periods | There are three main restriction periods. | All, FAQs | 2022-10-05 | AIMS, Restrictions, FAQs | |||||
FAQs - AIMS Tap Card Distribution | All, FAQs, Human Resources, Managers | 2022-10-19 | AIMS, Tap, In, Out, Card, Distribution | ||||||
FAQs - Applying For A Job / Recruiting | Questions and Answers related to job applications and recruiting. | All, Employees, FAQs | 2022-07-05 | FAQs, jobs, HR, Human Resources, position, recruiting, recruitment | |||||
FAQs - Electronic Time Entry / Tap-In, Tap-Out | Questions and Answers related to Electronic Time Entry / Tap-in, Tap-out. | All, Employees, FAQs, Scheduling - Timekeeping | 2022-07-07 | time, entry, tap, work, hours, shifts | |||||
FAQs - Exceptions / Notifications | All, Employees, FAQs, Scheduling - Timekeeping | 2022-07-07 | schedule, shift, exception, notification, time, entry, work | ||||||
FAQs - General HR | Questions and answers related to general Human Resource matters. | All, FAQs, Human Resources | 2022-07-11 | MyConnection, HR, FAQs, General, AIMS | |||||
FAQs - Key Messages for All Managers | FAQs for managers. | All, Employees, FAQs | 2022-06-24 | faqs, managers, key, messages | |||||
FAQs - MyConnection: Updating Personal Information | Questions and answers about updating your personal information in MyConnection. | All, FAQs, Human Resources, MyConnection | 2022-07-11 | MyConnection, personal, AIMS, information | |||||
FAQs - Oct 05, 2022 Action Items for Leaders: Payroll Session | Questions and Answers. | All, FAQs, Managers, Action Items for Leaders | 2022-10-17 | AIMS, Payroll, Action, Items, Leaders | |||||
FAQs - Oct 12, 2022 Action Items for Leaders: MyConnection and Implementation Timetable Session | Questions and Answers | All, FAQs, Managers, Action Items for Leaders | 2022-10-17 | AIMS, MyConnection, Implementation, Timetable, FAQs, Action, Leaders | |||||
FAQs - Oct 19, 2022 Action Items for Leaders: Finance | Q and As from the AIFL Finance Session on October 19, 2022. | All, FAQs, Finance, Managers, Action Items for Leaders | 2022-10-21 | AIMS, Finance, Leaders, Action, Items, FAQs | |||||
FAQS - Payroll | Questions and answers related to Human Resources Payroll. | All, FAQs, Human Resources | 2022-07-13 | payroll, human resources, HR, AIMS, FAQs | |||||
FAQs - Scheduling | Questions and answers related to Scheduling in AIMS. | All, FAQs, Scheduling - Timekeeping | 2022-07-13 | ||||||
FAQs - Sept. 21, 2022 Action Items for Leaders Scheduling Session | Questions and Answers about Scheduling. | All, Managers, Action Items for Leaders | 2022-09-27 | AIMS, FAQs, Questions, Scheduling, Action, Items, Leaders | |||||
FAQs - Sept. 28, 2022 Action Items for Leaders Time Entry Session | Questions and Answers about Time Entry. | All, FAQs, Managers, Action Items for Leaders | 2022-10-05 | AIMS, FAQs, Questions, Time, Entry, Action, Items, Leaders | |||||
FAQs - Talent Profile | Questions and answers related to the Talent Profile in MyConnection. | All, FAQs, Human Resources, MyConnection | 2022-07-13 | talent, profile, Talent, Profile, AIMS, FAQs, HR, Human Resources | |||||
Form - AIMS Scheduling Security Access | Use this form to apply for an employee to have access to the AIMS Scheduling functionality. | All, Managers, Scheduling - Timekeeping | 2022-10-03 | AIMS, Scheduling, Form, Security, Access | |||||
Form - Posting Exception Request | Use this form to apply for an exception during the job posting restriction period. | All, Human Resources, Managers | 2022-10-03 | Job, AIMS, Posting, Exception, Request, Form | |||||
Form - Scheduling Delegate Access Request | Use this form to request Scheduling Delegate Access for your employee(s). | All, Managers, Scheduling - Timekeeping | 2022-10-13 | AIMS, Scheduling, Manager, Access, Request, Form | |||||
Glossary of Acronyms and Terms | A glossary of some of the acronyms and terms related to the AIMS Project. | All, Employees | 2022-08-17 | AIMS, glossary, terms | |||||
Key Messages - Administrative Information Management System (AIMS ) | This document provides information on the purpose, development and benefits of the system. | All, FAQs | 2022-07-11 | key, message, aims, faq, purpose, benefit, design | |||||
Key Messages - Managers’ Role in Scheduling | Information on some of the scheduling advantages that AIMS offers. | All, FAQs, Managers, Scheduling - Timekeeping | 2022-07-15 | scheduling, schedule, key, message, AIMS, HR, Human Resources | |||||
Memos - AIMS Legacy Systems Decommissioning Project | Information about systems that will be decommissioned due to the implementation of AIMS. | All | 2022-10-21 | ||||||
Poster - AIMS: What's Changing for All Staff (b+w) | This new business administrative system will be implemented beginning in late October 2022. | All, Employees | 2022-09-19 | AIMS, October, Implementation, Staff, Employees, Time, Pay, Schedule | |||||
Poster - AIMS: What's Changing for All Staff (colour) | This new business administrative system will be implemented beginning in late October 2022. | All, Employees | 2022-09-19 | AIMS, October, Implementation, Staff, Employees, Time, Pay, Schedule, Colour | |||||
Scheduling Change Log - Conversion | Use this log to track all changes that occur in current scheduling systems during the final conversion period, so they can be entered manually into AIMS upon implementation. | All, Managers, Scheduling - Timekeeping | Excel | 2022-10-20 | Scheduling, Change, Log, Cutover, Conversion, Transition, AIMS, Track | ||||
SHA Resource - Key Shifts Staff Services SDM | SHA - Key Shifts Staff Services Service Delivery Model. | PowerPoint | All, Employees, Human Resources, Managers, Scheduling - Timekeeping | PowerPoint | 2022-07-05 | Manager, shifts, staff | |||
Transition Dual Entry Period - Master Rosters/Rotations | All, Managers, Scheduling - Timekeeping | 2022-09-06 | AIMS; MyConnection; Dual Entry; Master; Roster; Rotation; Scheduling | ||||||
Transition Restriction Period - Annual Vacation Requests | Information on the restriction period for submitting annual leave requests. | All, Human Resources, Managers | 2022-10-26 | AIMS, Annual, leave, Request, Vacation | |||||
Transition Restriction Period - Changes to HR Information | Information about restrictions to some Human Resources-related activities ahead of the AIMS implementation. | All, Human Resources, Managers | 2022-07-15 | transition, structure, restriction, HR, Human Resources, AIMS | |||||
Transition Restriction Period - Finance Expense Claims | There will be a two-week restriction period during which expense claims will not be processed to allow Accounting, time to transition to AIMS. | All, Employees, Finance, Managers | 2022-10-11 | AIMS, Transition, Restriction, Period, Finance, Expense, Claim | |||||
Transition Restriction Period - Job Posting | Information about restrictions to job posting ahead of the AIMS implementation. | All, Human Resources, Managers | 2022-07-15 | transition, structure, restriction, HR, Human Resources, AIMS, job, posting | |||||
Transition Restriction Period – Organizational Structure | Information about restrictions to some Human Resources-related activities ahead of the AIMS implementation. | All, Human Resources, Managers | 2022-07-15 | restriction, transition, AIMS, Human Resources, HR, Structure | |||||
Transition Restriction Period – Organizational Structure (Reminder) | Reminder about upcoming restrictions to some Human Resources-related activities ahead of the AIMS implementation. | All, Human Resources, Managers | 2022-09-06 | restriction, transition, AIMS, Human Resources, HR, Structure | |||||
Video - AIMS All Employee Learning | All employees will need to review this material. | All, Employees | Video | 2022-10-18 | AIMS, Learning< Video, All, Employee | ||||
Videos - AIMS Action Items For Leaders | The AIMS Action Items for Leaders sessions provide implementation focused information on leader responsibilities and how to support employees. | Video | All, Managers, Action Items for Leaders | Video | 2022-09-19 | AIMS, Action, Leaders | |||
Videos - Tasks All Employees Need to Know | This is the link to the various instructional videos, that show tasks all employees need to know, related to the services in MyConnection including: updating your contact information and talent profile, checking your pay and schedule, applying for a job, submitting an expense claim or a leave request, time validation and requesting historical edits, among other tasks. | Video | All, Employees | Video | 2022-08-02 | tasks, video | |||
Document | Annotation | Type | Plan Document Type Label | Category | File | Release Date | Keywords | Reference Number |