Manager Toolkit

Welcome to the AIMS Manager Toolkit

Your one stop location for documents related to the AIMS Project, to help you prepare for the implementation of this new system.

Document Annotation Type Plan Document Type Label Category File Release Date Keywords Reference Number
AIMS Action Items For Leaders - Day in the Life of a Scheduler Information on tasks Schedulers will be performing in AIMS.   All, Managers, Action Items for Leaders  PDF 2022-10-14 AIMS, Action, Items, Leaders, Life, Scheduler
AIMS Action Items For Leaders - Finance Information on the changes will bring regarding Finance.   All, Finance, Managers, Reporting, Supply Chain, Action Items for Leaders  PDF 2022-10-21 AIMS, Action, Items, Leaders, Finance
AIMS Action Items For Leaders - Learning and HR Actions Learn what you need to know to successfully support the implementation of AIMS.   All, Managers, Action Items for Leaders  PDF 2022-09-19 AIMS, Action, Leaders, Learning, HR, Human Resources, Implementation
AIMS Action Items For Leaders - MyConnection and Implementation Timetable Information about MyConnection and the AIMS Implementation Timetable.   All, Managers, Action Items for Leaders  PDF 2022-10-14 AIMS, Action, Items, Leaders, MyConnection, Implementation, Timetable
AIMS Action Items For Leaders - Payroll Information on Payroll functions in AIMS.   All, Managers, Action Items for Leaders  PDF 2022-10-14 AIMS, Action, Items, Leaders, Payroll
AIMS Action Items For Leaders - Scheduling Learn what you need to know about Scheduling to successfully support the implementation of AIMS.   All, Managers, Action Items for Leaders  PDF 2022-09-26 AIMS, Action, Leaders, Scheduling
AIMS Action Items For Leaders - Scheduling II More information on the Scheduling functions in AIMS.   All, Managers, Action Items for Leaders  PDF 2022-10-14 AIMS, Action, Items, Leaders, Scheduling
AIMS Action Items For Leaders - Time Entry Learn what you need to know about Time Entry to successfully support the implementation of AIMS.   All, Managers, Action Items for Leaders  PDF 2022-10-05 AIMS, Action, Leaders, Time Entry
AIMS Action Items For Leaders - Topical Areas of Concern I An overview of areas of concern.   All, Managers, Action Items for Leaders  PDF 2022-10-26 AIMS, Action, Items, Leaders, Areas, Concern
AIMS Action Items For Leaders - Webex Sessions (Register Now) Join us for the "AIMS Action Items for Leaders" webinar series.   All, Managers, Action Items for Leaders  PDF 2022-09-12 AIMS, Action, Leaders
AIMS Employee Checklist A checklist that identifies tasks that should be completed before and after the AIMS implementation.   All, Employees  PDF 2022-10-17 AIMS, Employee, Checklist
AIMS Manager's Checklist A checklist that identifies and highlights tasks that should be completed before and after the AIMS implementation.   All, Managers, Action Items for Leaders  Word 2022-09-28 AIMS, Action, Items, Leader, Manager, Checklist
AIMS Schedule for Providing Access to Employees   All, Managers, Scheduling - Timekeeping  PDF 2022-10-24 AIMS, Schedule, Access
AIMS Webex Background  Background All, Employees  Image 2022-07-07 aims, background, webex, implementation
All Employee Learning Video Summary Summary of the employee learning video with topics and time stamps.   All, Employees  Video 2022-08-29 AIMS; Learning; Video; Summary
Article - AIMS All Employee Learning Now Available The All Employee Learning video can be found posted under "Important Links" in MyConnection.   All, Employees  PDF 2022-08-31 AIMS; Learning, Employee; Video
Article - AIMS Brings Change in Submission of Mileage and Car Allowance Claims All Employees will file their mileage claims online through MyConnection.   All, Employees, Human Resources  PDF 2022-10-11 Mileage, AIMS, Claim, Reimbursement
Article - AIMS Job Posting Exception Process Certain criteria will have to be met in order for hiring to be considered during the restriction period.   All, Human Resources, Managers  PDF 2022-10-05 AIMS, Job, Posting, Exception
Article - AIMS Leaders Learning and Drop-In Sessions Available Be sure to review the two All Leaders Learning modules, and then register for a drop-in session for any outstanding questions you may have after your review.   All, Managers  PDF 2022-08-31 AIMS; Leader; Drop-in; Learning; MyConnection
Article - AIMS Learning for Schedulers Available September 20, 2022 Employees who perform scheduling tasks should log in to MyConnection to access the AIMS Learning modules.   All, Employees, Scheduling - Timekeeping  PDF 2022-09-13 AIMS, Schedule, Learning, Training, MyConnection
Article - AIMS Learning Outside of Scheduled Work Hours We recommend that employees view the AIMS Learning material during paid work time   All, Employees, Managers  PDF 2022-09-06 AIMS, Paid, Work, Hours, Overtime, Employees, Learning, Schedule
Article - AIMS Learning Scheduling Modules Available Now! The AIMS Learning Scheduling modules can be found in MyConnection.   All, Employees, Scheduling - Timekeeping  PDF 2022-10-05 AIMS, Learning, Scheduling, Available
Article - AIMS Scheduling Demos and Q and A Sessions Information about a series of demonstrations and Q and A Webex sessions, being hosted by the AIMS team on performing Scheduling tasks in the new system.   All, Employees, Scheduling - Timekeeping  PDF 2022-10-13 AIMS, Scheduling, Demonstration, Q and A
Article - AIMS Scheduling Request We anticipate that there will be sporadic issues with the scheduling technology but employees should log a case in MyConnection, so the Technical Team has the information to troubleshoot these issues.   All, Scheduling - Timekeeping  PDF 2022-10-26 AIMS, Scheduling, MyConnection
Article - AIMS What’s Changing: Employee Access to AIMS Information about how to access AIMS.  PDF All, Employees, Human Resources, Managers, MyConnection  PDF 2022-06-14 AIMS, Access, MyConnection, Employee
Article - AIMS What’s Changing: Important Finance Information Important Finance information related to AIMS.  PDF All, Employees, Finance, Managers  PDF 2022-04-07
Article - AIMS What’s Changing: Purchasing Supplies AIMS will bring changes to the process of ordering supplies.  PDF All, Employees, Supply Chain  PDF 2021-09-22 Supply chain, supplies, purchase, stock
Article - Employees Need to Confirm Scheduling in AIMS The scheduling functionality will be released over two days for different groups.   All, Employees, Action Items for Leaders  PDF 2022-10-26 AIMS, Schedule
Article - Finding a Job through MyConnection Positions available across the province will be posted for many organizations.   All, Employees, Human Resources, MyConnection  PDF 2022-10-05 AIMS, Job, MyConnection
Article - Important AIMS Information Please be advised of a number of important events occurring in the near future related to the implementation of AIMS   All, Managers  PDF 2022-09-20 AIMS, Important, Human Resources, Finance, Poster, Broadcast
Article - Interim Process: AIMS Electronic Time Validation for Approximately 6 Weeks Post-Implementation Electronic Time Validation: What to expect for approximately six to eight weeks after the AIMS implementation.   All, Employees, MyConnection, Scheduling - Timekeeping  PDF 2022-09-06 AIMS, Interim, Time, Validation, Electronic, MyConnection, Implementation
Article - Making Sure Employee Pay is Accurate The AIMS implementation requires employees to review their schedule, once provided access to view their personal dashboard.   All, Employees, Scheduling - Timekeeping  PDF 2022-10-26 AIMS, Schedule, Pay, Accurate
Article - Managers to Distribute AIMS Tap Cards to Employees Information on distributing AIMS tap cards to your employees.   All, Managers, Scheduling - Timekeeping  PDF 2022-10-19 AIMS, Tap, In, Out, Card, Distribution
Article - New AIMS Tiles Available in MyConnection   All, Managers  PDF 2022-10-31 AIMS, New, Tiles, MyConnection, Dates
Article - Resetting Your MyConnection Password   All, Managers, MyConnection  PDF 2022-10-19 AIMS, MyConnection, Reset, Password
Article - Supply Chain and Accounts Payable Learning Available Now!   All, Employees, Supply Chain  PDF 2022-10-11 AIMS, Supply, Chain, Learning, Accounts, Payable, Available
Article - Systems Being Decommissioned With AIMS Implementation AIMS brings a single software solution for functionality formerly spread over many non-integrated systems.   All, Managers  PDF 2022-10-26 AIMS, Systems, Decommission
Checklist - Approve/Deny Named Replacements Information on managing named replacements.   All, Managers, Scheduling - Timekeeping  PDF 2022-07-28 AIMS, Named Replacements, Approve, Deny
Checklist - Approving/Denying Payout Requests Information on managing payout requests from employees.   All, Human Resources, Managers  PDF 2022-07-28 AIMS, Manage, Approve, Deny, Payout, Request
Checklist - Approving Shift Trades Information on managing shift trade requests from employees.   All, Managers, Scheduling - Timekeeping  PDF 2022-07-28 AIMS, Schedule,, Shift, Trade, Approve
Checklist - Assigning Additional Time/Shift(s) Information on how to assign additional time/shifts to employees.   All, Managers, Scheduling - Timekeeping  PDF 2022-07-28 AIMS, Schedule, Time, Shift, Add
Checklist - Checking Pay Statements and T4s Information on how to access pay statements and T4s through MyConnection.  PDF All, Human Resources, Managers, MyConnection  PDF 2022-07-07 myconnection, pay, t4, aims
Checklist - Checking Schedules Information on how to check your schedule in MyConnection.   All, Employees, Scheduling - Timekeeping  PDF 2022-07-07 AIMS, Check, Schedule, MyConnection
Checklist - Conducting Reference Checks (Internal) Information on conducting reference checks on job applicants internal to the health system.   All, Human Resources, Managers  PDF 2022-07-28 AIMS, Job, Applicant, Reference, Check, internal
Checklist - Filing an Expense Claim  PDF All, Finance, Managers, MyConnection  PDF 2022-07-07 expense, claim, file, aims, myconnection
Checklist - Filling A Job Requisition Information on filling a job requisition.   All, Human Resources, Managers  PDF 2022-07-28 AIMS, Job, Requisition,
Checklist - Interim Process: AIMS Electronic Time Validation Information on how to validate time worked when AIMS is implemented.   All, Employees, Scheduling - Timekeeping  PDF 2022-09-01 AIMS; Interim; Time; Validation; Electronic; MyConnection
Checklist - Leave Cancellation Approvals Information on how to approve requests for leave cancellation.   All, Managers, Scheduling - Timekeeping  PDF 2022-07-28 Cancel, Leave, AIMS, Schedule, Scheduling
Checklist - Long Term Leave Management Information on how to manage long term leave requests from employees.   All, Managers, Scheduling - Timekeeping  PDF 2022-07-28 Long Term, Leave, Checklist, AIMS, HR, Scheduling
Checklist - Looking and Applying for a Job Information on how to search and apply for a job in MyConnection.   All, Employees, Human Resources, MyConnection  PDF 2022-07-07 Job, AIMS, Apply, Search, MyConnection
Checklist - Map Old Cost Centre Codes to AIMS Chart of Accounts Information on how to map current Cost Centre codes to the new AIMS Chart of Accounts.   All, Finance, Managers  PDF 2022-10-11 AIMS, Map, MyConnection, Cost, Centre, Chart, Accounts
Checklist - MyConnection Login Information on how to log in to MyConnection.  PDF All, Managers, MyConnection  PDF 2022-07-07 checklist, myconnection, login help, support, aims
Checklist - Requesting Historic Edits Information on requesting Historic Edits in MyConnection.   All, Employees, Human Resources  PDF 2022-07-07 aims, historic, edit, request
Checklist - Submit for Employee: Historic Edits Information on how to request a Historic Edit on behalf of an employee.   All, Human Resources, Managers  PDF 2022-10-11 AIMS, Submit, Request, Historic, Edit, Employee
FAQs - Accrual Banks / Leaves FAQs related to accrual banks and leaves.  PDF All, Employees, FAQs  PDF 2022-06-24
FAQs - AIMS Implementation Questions and Answers about the AIMS implementation.  PDF All, Employees, FAQs  PDF 2022-08-23 implementation, date, AIMS, live, launch
FAQs - AIMS Learning Questions and Answers related to AIMS Learning.  PDF All, Employees, FAQs  PDF 2022-07-05 FAQ, AIMS, Learning, Training
FAQs - AIMS Legacy Systems Decommissioning Project Systems that will be affected by the implementation of AIMS   All, FAQs, Managers  PDF 2022-10-26 AIMS, System, Legacy, Decommission
FAQs - AIMS Restriction Periods There are three main restriction periods.   All, FAQs  PDF 2022-10-05 AIMS, Restrictions, FAQs
FAQs - AIMS Tap Card Distribution   All, FAQs, Human Resources, Managers  PDF 2022-10-19 AIMS, Tap, In, Out, Card, Distribution
FAQs - Applying For A Job / Recruiting Questions and Answers related to job applications and recruiting.  PDF All, Employees, FAQs  PDF 2022-07-05 FAQs, jobs, HR, Human Resources, position, recruiting, recruitment
FAQs - Electronic Time Entry / Tap-In, Tap-Out Questions and Answers related to Electronic Time Entry / Tap-in, Tap-out.  PDF All, Employees, FAQs, Scheduling - Timekeeping  PDF 2022-07-07 time, entry, tap, work, hours, shifts
FAQs - Exceptions / Notifications  PDF All, Employees, FAQs, Scheduling - Timekeeping  PDF 2022-07-07 schedule, shift, exception, notification, time, entry, work
FAQs - General HR Questions and answers related to general Human Resource matters.   All, FAQs, Human Resources  PDF 2022-07-11 MyConnection, HR, FAQs, General, AIMS
FAQs - Key Messages for All Managers FAQs for managers.  PDF All, Employees, FAQs  PDF 2022-06-24 faqs, managers, key, messages
FAQs - MyConnection: Updating Personal Information Questions and answers about updating your personal information in MyConnection.   All, FAQs, Human Resources, MyConnection  PDF 2022-07-11 MyConnection, personal, AIMS, information
FAQs - Oct 05, 2022 Action Items for Leaders: Payroll Session Questions and Answers.   All, FAQs, Managers, Action Items for Leaders  PDF 2022-10-17 AIMS, Payroll, Action, Items, Leaders
FAQs - Oct 12, 2022 Action Items for Leaders: MyConnection and Implementation Timetable Session Questions and Answers   All, FAQs, Managers, Action Items for Leaders  PDF 2022-10-17 AIMS, MyConnection, Implementation, Timetable, FAQs, Action, Leaders
FAQs - Oct 19, 2022 Action Items for Leaders: Finance Q and As from the AIFL Finance Session on October 19, 2022.   All, FAQs, Finance, Managers, Action Items for Leaders  PDF 2022-10-21 AIMS, Finance, Leaders, Action, Items, FAQs
FAQS - Payroll Questions and answers related to Human Resources Payroll.   All, FAQs, Human Resources  PDF 2022-07-13 payroll, human resources, HR, AIMS, FAQs
FAQs - Scheduling Questions and answers related to Scheduling in AIMS.   All, FAQs, Scheduling - Timekeeping  PDF 2022-07-13
FAQs - Sept. 21, 2022 Action Items for Leaders Scheduling Session Questions and Answers about Scheduling.   All, Managers, Action Items for Leaders  PDF 2022-09-27 AIMS, FAQs, Questions, Scheduling, Action, Items, Leaders
FAQs - Sept. 28, 2022 Action Items for Leaders Time Entry Session Questions and Answers about Time Entry.   All, FAQs, Managers, Action Items for Leaders  PDF 2022-10-05 AIMS, FAQs, Questions, Time, Entry, Action, Items, Leaders
FAQs - Talent Profile Questions and answers related to the Talent Profile in MyConnection.   All, FAQs, Human Resources, MyConnection  PDF 2022-07-13 talent, profile, Talent, Profile, AIMS, FAQs, HR, Human Resources
Form - AIMS Scheduling Security Access Use this form to apply for an employee to have access to the AIMS Scheduling functionality.   All, Managers, Scheduling - Timekeeping  PDF 2022-10-03 AIMS, Scheduling, Form, Security, Access
Form - Posting Exception Request Use this form to apply for an exception during the job posting restriction period.   All, Human Resources, Managers  PDF 2022-10-03 Job, AIMS, Posting, Exception, Request, Form
Form - Scheduling Delegate Access Request Use this form to request Scheduling Delegate Access for your employee(s).   All, Managers, Scheduling - Timekeeping  PDF 2022-10-13 AIMS, Scheduling, Manager, Access, Request, Form
Glossary of Acronyms and Terms A glossary of some of the acronyms and terms related to the AIMS Project.   All, Employees  PDF 2022-08-17 AIMS, glossary, terms
Key Messages - Administrative Information Management System (AIMS ) This document provides information on the purpose, development and benefits of the system.   All, FAQs  PDF 2022-07-11 key, message, aims, faq, purpose, benefit, design
Key Messages - Managers’ Role in Scheduling Information on some of the scheduling advantages that AIMS offers.   All, FAQs, Managers, Scheduling - Timekeeping  PDF 2022-07-15 scheduling, schedule, key, message, AIMS, HR, Human Resources
Memos - AIMS Legacy Systems Decommissioning Project Information about systems that will be decommissioned due to the implementation of AIMS.   All  PDF 2022-10-21
Poster - AIMS: What's Changing for All Staff (b+w) This new business administrative system will be implemented beginning in late October 2022.   All, Employees  PDF 2022-09-19 AIMS, October, Implementation, Staff, Employees, Time, Pay, Schedule
Poster - AIMS: What's Changing for All Staff (colour) This new business administrative system will be implemented beginning in late October 2022.   All, Employees  PDF 2022-09-19 AIMS, October, Implementation, Staff, Employees, Time, Pay, Schedule, Colour
Scheduling Change Log - Conversion Use this log to track all changes that occur in current scheduling systems during the final conversion period, so they can be entered manually into AIMS upon implementation.   All, Managers, Scheduling - Timekeeping  Excel 2022-10-20 Scheduling, Change, Log, Cutover, Conversion, Transition, AIMS, Track
SHA Resource - Key Shifts Staff Services SDM SHA - Key Shifts Staff Services Service Delivery Model.  PowerPoint All, Employees, Human Resources, Managers, Scheduling - Timekeeping  PowerPoint 2022-07-05 Manager, shifts, staff
Transition Dual Entry Period - Master Rosters/Rotations   All, Managers, Scheduling - Timekeeping  PDF 2022-09-06 AIMS; MyConnection; Dual Entry; Master; Roster; Rotation; Scheduling
Transition Restriction Period - Annual Vacation Requests Information on the restriction period for submitting annual leave requests.   All, Human Resources, Managers  PDF 2022-10-26 AIMS, Annual, leave, Request, Vacation
Transition Restriction Period - Changes to HR Information Information about restrictions to some Human Resources-related activities ahead of the AIMS implementation.   All, Human Resources, Managers  PDF 2022-07-15 transition, structure, restriction, HR, Human Resources, AIMS
Transition Restriction Period - Finance Expense Claims There will be a two-week restriction period during which expense claims will not be processed to allow Accounting, time to transition to AIMS.   All, Employees, Finance, Managers  PDF 2022-10-11 AIMS, Transition, Restriction, Period, Finance, Expense, Claim
Transition Restriction Period - Job Posting Information about restrictions to job posting ahead of the AIMS implementation.   All, Human Resources, Managers  PDF 2022-07-15 transition, structure, restriction, HR, Human Resources, AIMS, job, posting
Transition Restriction Period – Organizational Structure Information about restrictions to some Human Resources-related activities ahead of the AIMS implementation.   All, Human Resources, Managers  PDF 2022-07-15 restriction, transition, AIMS, Human Resources, HR, Structure
Transition Restriction Period – Organizational Structure (Reminder) Reminder about upcoming restrictions to some Human Resources-related activities ahead of the AIMS implementation.   All, Human Resources, Managers  PDF 2022-09-06 restriction, transition, AIMS, Human Resources, HR, Structure
Video - AIMS All Employee Learning All employees will need to review this material.   All, Employees  Video 2022-10-18 AIMS, Learning< Video, All, Employee
Videos - AIMS Action Items For Leaders The AIMS Action Items for Leaders sessions provide implementation focused information on leader responsibilities and how to support employees.  Video All, Managers, Action Items for Leaders  Video 2022-09-19 AIMS, Action, Leaders
Videos - Tasks All Employees Need to Know This is the link to the various instructional videos, that show tasks all employees need to know, related to the services in MyConnection including: updating your contact information and talent profile, checking your pay and schedule, applying for a job, submitting an expense claim or a leave request, time validation and requesting historical edits, among other tasks.  Video All, Employees  Video 2022-08-02 tasks, video
Document Annotation Type Plan Document Type Label Category File Release Date Keywords Reference Number